BGI is looking for a Senior Accounts Payable & T&E Administrator with deep Deltek Costpoint proficiency (and working knowledge of QuickBooks) to manage our timekeeping, expense reporting, and full-cycle accounts payable functions. Serving as our resident Costpoint SME, you will oversee vendor voucher processing, labor tracking, and travel reimbursements, ensuring accurate project costing and strict adherence to FAR, DCAA, and JTR requirements. We are seeking a service-oriented, analytical problem solver who can independently manage competing deadlines, resolve transaction discrepancies, and maintain strong compliance and audit readiness.

Job Responsibilities

Deltek Costpoint Time & Expense Administration

• Serve as the primary administrator and subject matter expert for Deltek Costpoint Time & Expense.
• Manage employee configurations, expense types, approval workflows, project charging, and system permissions.
• Troubleshoot complex timesheet and expense report issues.
• Maintain accurate expense configurations and ensure appropriate project, organization and account charging.
• Identify and recommend opportunities for automation, system enhancements, and workflow improvements.
• Provide Costpoint Time & Expense training and technical support to employees, approvers, project managers, and supervisors.

Accounts Payable Administration (Deltek Costpoint)

• Process full-cycle Accounts Payable within Deltek Costpoint, including receiving, reviewing, coding, and entering vendor invoices, subcontractor billings, and payment vouchers.
• Ensure accurate general ledger (GL), project, task, and organization account distribution for all direct contract costs and indirect expenses in accordance with FAR Part 31 cost principles.
• Prepare, schedule, and execute weekly disbursement runs via ACH and physical checks.
• Maintain vendor master records in Costpoint, including collecting W-9 forms, setting up payment terms, tracking TIN verification, and assisting with year-end Form 1099-NEC/1099-MISC reporting.
• Reconcile the Accounts Payable subledger to the General Ledger as part of the monthly financial close process.

FAR/JTR Travel & Expense Compliance

• Review, audit, and process employee travel expense reports in accordance with company policies, contract requirements, and applicable federal regulations.
• Apply FAR Part 31 cost principles and applicable JTR and Federal Travel Regulation (FTR) requirements.
• Validate lodging, meals and incidental expenses (M&IE), airfare, rental vehicles, mileage, and other reimbursable travel expenses.
• Review travel expenses for allowability, reasonableness, allocability, and adequate supporting documentation.
• Verify applicable per diem rates, travel authorizations, and required receipts.
• Identify unallowable costs, policy exceptions, and expense discrepancies.
• Ensure accurate allocation of travel expenses to government contracts, projects, and cost accounts.
• Support internal audits, government reviews, and compliance documentation.

Timekeeping & Labor Administration

• Oversee employee timesheet submission, approval, corrections, and compliance.
• Monitor labor charging accuracy and adherence to company timekeeping procedures.
• Support DCAA-compliant timekeeping practices, internal controls and audit readiness.
• Resolve timesheet discrepancies and assist employees and supervisors with corrections.

Reporting & Process Improvement

• Generate and analyze labor, AP aging, cash disbursement and expense reports within Costpoint.
• Use QuickBooks to review financial records, run standard reports, research expense and AP related transactions, and assist with discrepancy resolution.
• Support month-end close, expense reconciliations, and accounting activities.
• Develop and maintain standard operating procedures and employee training materials.
• Recommend improvements to travel reimbursement, AP workflows and internal controls.
• Collaborate with Accounting, Contracts, Human Resources, and Project Management to resolve complex issues.

Employee & Vendor Support

• Provide responsive, professional, and customer-focused support to internal travelers, managers, approvers, and external vendors.
• Communicate vendor payment status and handle inquiries professionally and promptly.
• Explain travel policy, reimbursement rules, receipt requirements, and Costpoint processes in clear, practical, and respectful language.
• Communicate findings related to missing documentation, voucher discrepancies, reimbursement adjustments, policy exceptions, and compliance concerns effectively.
• Manage a high volume of employee and vendor questions, expense-report deadlines, system issues, and competing priorities while maintaining accuracy and service standards.

Required and/or Preferred Qualifications (education, experience, licenses, skills)

• MUST BE U.S. CITIZEN
• 5+ years of experience in timekeeping, expense administration, travel compliance, accounts payble or government contracting accounting.
• Advanced hands-on experience with Deltek Costpoint Time & Expense is required.
• Demonstrated experience with full-cycle AP processing, voucher entry, and disbursement runs in a project-based environment.
• Working knowledge of QuickBooks is required, including the ability to navigate financial records, run reports, research transactions, and support reconciliations,
• Demonstrated experience interpreting and applying FAR travel cost principles and JTR requirements.
• Strong understanding of federal government contracting expense allowability and documentation requirements.
• Experience auditing travel expense reports and resolving complex reimbursement issues.
• Knowledge of government contractor timekeeping and labor charging requirements.
• Advanced Microsoft Excel, analytical, and problem-solving skills.
• Excellent communication, organizational, and customer service skills.
• Ability to work independently, manage competing priorities, and maintain strict attention to detail.

Preferred Qualifications

• Experience as a Deltek Costpoint system administrator or senior power user.
• Experience using QuickBooks in a government contracting, professional services, or project-based accounting environment.
• Familiarity with DCAA audits and government contractor accounting practices.
• Experience supporting multiple federal contracts and contract types.
• Knowledge of direct and indirect expense allocation.
• Experience developing travel policies, compliance procedures, and employee training.
• Experience implementing Costpoint process improvements and automation.